Our Approach
Kirby Bates uses an organized approach to all search assignments. But, because each case is unique, our methods are consultative and adaptive. Most assignments follow a five-step process that extends over a 12- to 16-week period from the time the Agreement is signed until a candidate is selected. Some searches can be completed in less time and some will take longer, but 12 to 16 weeks is our target.
Phase One: Organizational Assessment & Position Profile
We begin with an on-site assessment of the organization's history, culture, scope of services, strategic goals, organizational relationships and leadership needs. We meet with management, key staff, physicians, and others to define the primary responsibilities and requirements of the position, the ideal personal characteristics, and the first-year objectives and/or deliverables. If, during this process, we identify challenges or barriers to the search, we work with the hiring executive and recommend strategies to try to overcome them.
Immediately following the on-site assessment, we prepare a Position Profile that includes an overview of the organization and geographic location, the responsibilities of the position, the required education and skill set, the ideal personal characteristics, the first-year objectives or criteria for success, and the key attractions of the position.
Phase Two: Search Strategy and Candidate Identification
We develop a search strategy that targets specific geographic locations and organizations, identifies key marketing tactics, and establishes timelines for the search. We then employ multiple techniques for identifying potential candidates. These can include database and on-line research, targeted advertising, referral networks, direct mail, e-mail and telephone contacts. We cast a wide net to identify a deep and diverse candidate pool.
Phase Three: Candidate Development
We carefully screen all candidates, including internal candidates, using the same criteria. We discuss potential candidates with the client and work together to narrow the field. We then conduct in-depth personal interviews with the strongest candidates who meet the established the criteria. We verify credentials, conduct formal reference checks, and seek individuals who can provide confidential, professional and/or personal references.
Phase Four: Candidate Presentations & Interviews
A Candidate Presentation is prepared for each semi-finalist prior to on-site interviews. This will include the candidate's resume, a profile highlighting the candidate's career progression and management characteristics, and a summary of three to four references. We then work with the client to arrange on-site interviews and can provide assistance in developing interview formats and guidelines. We also brief each candidate prior to on-site interviews to be sure they know what to expect and how to prepare.
Phase Five: Candidate Selection
We remain available to the client to discuss each candidate and assist in any way necessary to make a final decision. Once a candidate has been selected, we also can help structure and present the job offer and compensation package. Once an offer is accepted, we notify those candidates not selected. Close contact continues with both the client and the candidate for a year following the placement to ensure mutual satisfaction. If, for any reason, the placement leaves before one year, we conduct another search for the same position at no charge, except for expenses.
Kirby Bates Search Schedule
